Click here to view the LHREB Human Research Application Form
Research Applications
Lakeridge Health Research Application Process
The approval process at Lakeridge Health (LH) is two pronged - REB and Administrative.
Research Ethics Review
A submission to the Lakeridge Health REB will consist of completion of the Lakeridge Health Research Ethics Board Application Form. A Lakeridge Health Site Principal Investigator is required for all studies. All applicable areas of the application form must be signed before submission. Incomplete applications will not be processed and will be returned to the Principal Investigator. Please allow sufficient time for review of the application and protocol when requesting program approval.
Electronic submission of the REB package may include:
- Lakeridge Health Research Ethics Board Application (mandatory)
- Full protocol/proposal (mandatory)
- Consent Forms/Information Letters (LH logo in header and version/date in footer)
- Data Collection Forms/Case Report Forms
- Recruitment information (flyer, phone script, wallet cards)
- Investigator Brochure/Product Monograph/ Device Manual
- Health Canada No Objection Letter
- Other REB letters of approval
- Department Impact Forms
- Study Contract/Agreement
- Team Form and all supporting documents
Note: If supporting documents have been previously submitted, contact the Research Liaison to verify they are up-to-date. All research team members are required to complete the TCPS2 Tutorial (as per the research team form).
Once the package is screened for completeness, the study is assigned a research identification number (RID#). All initial approvals are reviewed by the full Board. The PI will be requested to attend Research Ethics Board meeting to provide a brief overview of the study and provide clarification if required.
Administrative Review
Administrative approval requires approval of the department impact, resource utilization (including sufficient funds to cover all expenses related to the study), and execution of a research Contract/Agreement. A Department Impact Form must be completed for all studies conducted at Lakeridge Health, regardless of whether or not the impact is financial in nature. If there isn't an impact to declare, this must be indicated on the form.
All studies require a clinical trial agreement (CTA), data sharing agreement or collaboration agreement. Agreements outline roles and responsibilities, insurance, indemnification, budget etc. Agreements can be forwarded to REB@lh.ca.
Once both approvals are in place, a 'Notification to Commence' is issued with a date of commencement. A study cannot commence until this has been received.
For more information, please read our process for ethics review PDF.
Contact
If you would like more information about the Lakeridge Health REB, or if you have questions, please contact:
Lori-Ann Larmand
Research Liaison/REB Coordinator
Lakeridge Health Oshawa
1 Hospital Court
Oshawa, ON L1G 2B9
Tel: 905-576-8711 ext. 32745
Email: Lori-Ann Larmand, REB@lh.ca.
REB Forms
Initial LHREB Application Forms
External Recruitment Application
The purpose of the Recruitment Application is to provide a mechanism for external researchers to submit their research advertisements (i.e. recruitment posters, brochures etc.) to the LH REB for approval. The material(s) should provide general information about the study with direction to contact the external research team for further details. The process is not intended to target or actively recruit specific individuals/populations at Lakeridge Health; it is simply to leave the information and "hope for the best".
If, on the other hand, an individual at Lakeridge Health considers the inclusion/exclusion criteria and identifies potential participants (whether he/she is the one to introduce the study or not), this constitutes research activity that requires full REB approval. Of course, any additional study activity conducted at Lakeridge Health would also fall into this category.
Ongoing Review
| Amendments | Amendment Form |
| Annual Renewals | Continuing Review Form |
| Closed to Accrual and Study Closures | Completion Form |
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Internal Serious Adverse Events |
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Protocol Deviations |
Protocol Deviation Form |
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Safety and Notifications |
Safety and Notification Form |
REB Submission and Meeting Dates
Fully completed applications received by the submission due date will be reviewed at the next REB Meeting. Applicants will be notified of the date of review and expected to attend in person or via teleconference to provide clarification, if required.
All meetings are held in the evening in the Lakeridge Health Oshawa's LHEARN Centre, Conference Room A/B - Lakeridge Health Oshawa. For information on the status of your application, contact the Research Department at 905-576-8711 x. 32745 quoting your RID number.
Contact Us
Lakeridge Health
905-576-8711